**ATTENTION VENDORS: We have successfully secured the number of vendors needed for this event and have closed the application until next year.**

 

Saturday, November 16, 2024
Hosted by Mint Hill Chamber of Commerce
Vendor Fee: $35 for one standard booth space for non-members, $25 for members, and $20 for Novant Health Team Members

Late Fee: Vendors reserving space after November 11, 2024 will be charged a $10 late fee. The Chamber reserves the right to reject any late vendor registrations.

8:30 am – Vendor Check-In, Setup Begins

10:00 am – Pop-Up Shops Opens

3:00 pm – Shops Close

Vendors must be fully set up by 9:30 am and cannot begin packing up before 3:00 pm unless authorized by event personnel.

The Holiday Pop-Up Shop is an outdoor event. All vendors must bring their own canopy tents, tables, chairs, and display equipment. Tents must be weighed down securely (Gallon water jugs with water or sand work best, if you do not have tent weights).

Booth Size: Booth spaces will be 10’x10’. If your setup requires additional space, please provide details in the notes section of the application. Vendors requiring substantial additional space will be charged for two booths.

Booth Furnishings: All vendors must furnish their own tents, tables, chairs and display equipment as needed. All booths are required to attach weights to their tents.

Electricity is not provided, so please plan accordingly.

Beverage Policy: No vendor or sponsor may sell or provide samples of any beverages, including carbonated soft drinks, iced tea, bottled fruit juices, water or alcoholic beverages of any kind without specific advance permission from the Mint Hill Chamber.

Holiday Pop Up Shop Vendor Policies

1. We will do our best to hold the Holiday Pop-Up Shop regardless of the weather. However, if conditions become unsafe, the event will be canceled.
2. The Mint Hill Chamber reserves the right to change the location, dates, or hours, or to cancel the operation of the scheduled event at any time and without prior notice to the vendor. The Mint Hill Chamber will make all reasonable efforts to provide advance notice to the vendors of any changes or cancellations.
3. Only one business or organization may operate in each exhibit space. Sharing booth space with other businesses or organizations, or selling or representing another company’s product(s) from your booth space must be approved in advance by Holiday Pop Up Shop organizers.
4. Event vendors may not sell or advertise their wares outside of their designated area. No booth music is permitted unless approved in advance by Holiday Pop Up Shop organizers.
5. Vendors must return their area to pre-Holiday Pop Up Shop conditions. The Chamber reserves the right to fine and/or ban from future Holiday Pop Up Shops any vendors causing damage to Holiday Pop Up Shop grounds or adjacent property.
6. A special parking area will be designated for vendors. Vendors will be permitted to unload items from their vehicle near their designated space, and will be asked to promptly move their vehicle to the vendor parking location. Event vendors are not permitted to park on or near the Holiday Pop Up Shop grounds unless special arrangements have been made with Holiday Pop Up Shop organizers in advance.
7. Holiday Pop Up Shop personnel will be stationed in the Holiday Pop Up Shop area beginning at 8:30 am and will remain until the last vendor has packed up.
8. If there arises a situation that renders you unable to participate in the Holiday Pop Up Shop, please notify Holiday Pop Up Shop organizers immediately. Vendor cancellations will forfeit all monies paid to the Holiday Pop Up Shop.

Your vendor application, signed liability release and all applicable fees MUST be received by the Chamber ten (10) days prior to the event. Any vendors whose paperwork has not been returned to the Chamber by this date will not be included in any printed Holiday Pop Up Shop materials, including Holiday Pop Up Shop maps, flyers, and signage.

Return your application early! Applications received prior to preparation of any media placements, press releases and other Holiday Pop Up Shop advertising and promotion, including the Chamber’s website and social media, may be promoted as participating in the Holiday Pop Up Shop.

For more information, contact by phone or email: 704-573-8282 or paige@minthillchamberofcommerce.com